Friday November 27th, 2020
NOTICE OF ICTAU ANNUAL GENERAL MEETING
Notice is hereby given that the 6th ICT Association of Uganda Annual General Meeting will be held at the Innovation Village on Saturday the 19th, December 2020, beginning at 11:00am
The purpose of the meeting is;
1. To receive a report of the Directors and Accounts of the year ended.
2. To elect the Board of Directors. Voting members may make nominations for the committee to be elected at the AGM. This will be done by sending the nominee’s name, the post for which they are nominated and the names of both the proposer and seconder.
3. To elect heads of committees which shall fall under the categories;
a) Audit and Risk Committee.
b) Members Affairs Committee.
c) Finance, Human Resources and Administrative Committee.
d) Advocacy Committee
4. To consider and if thought fit pass any resolution that will be considered as special resolution.
Proxy.
All members are entitled to attend and vote at the Annual Meeting or to appoint a proxy to attend and vote in their place. A proxy need not be a member of the Association. Individuals who are disqualified from voting on any resolution are unable to vote a discretionary proxy. Enclosed with this Notice of Annual Meeting is a Proxy Form. For the appointment of a proxy to be valid, the form must be deposited at the offices of the Association so as to be received no later than 48 hours before the start of the Annual Meeting or adjourned meeting at which the person named in the instrument proposes to vote, or in the case of poll, not less than 24 hours before the time appointed for the taking of the poll, and in default the instrument of proxy shall not be treated as valid.
Representatives.
A corporation which is a member may appoint a person to attend the Annual Meeting on its behalf in the same manner as that in which it could appoint a proxy. The Proxy/Corporate Representative Form must be signed on behalf of the company by a person acting under the company’s express or implied authority.
Attendance by technology
Due to the COVID situation, physical attendance will be limited to 40 people and a zoom link will be shared on time for members to attend and participate remotely.
Requisite majorities
In order for an ordinary resolution to be passed, an affirmative vote of a simple majority of more than 50% of the votes cast by those entitled to vote and who vote in person or by proxy is required. Each of the resolutions to be voted on by members at the Annual Meeting is an ordinary resolution.
Dated this November 27th, 2020. On behalf of the Board of Directors
Secretary General
Cedric Anil Muhebwa